TechSquare SA (hereinafter "TechSquare")
Avenue Emile Van Becelaere 28B — 1170 Brussels, Belgium
VAT: BE0727.692.515 — RPM Brussels
For any questions regarding the protection of your data, you may contact our team at privacy@techsquare.be.
As part of your registration in the TechSquare freelance network, we collect and process the following data:
| Category | Data | Purpose | Legal basis |
|---|---|---|---|
| Identity | First name, last name, email, phone, location | Account creation & contact | Consent |
| Professional profile | Skills, experience, level, domain, bio, LinkedIn | Mission matching | Consent |
| CV & documents | Uploaded PDF/DOCX files | Presentation to clients | Consent |
| Commercial terms | Daily rate, availability, work arrangements | Filtering opportunities | Consent |
| Connection data | Access logs, consent timestamps | Security & GDPR compliance | Legitimate interest |
| Communications | Emails received/sent via the portal | Exchange tracking | Legitimate interest |
Your profile is subject to automated processing by artificial intelligence (profile matching) in accordance with Article 22 of the GDPR. This processing involves analysing your skills, availability and criteria to identify compatible missions from those offered by our clients.
This processing has no binding legal effect: it generates mission suggestions, but no final decision is made solely on the basis of this automated processing.
You have the right to request human review of any matching result that concerns you. To exercise this right, contact privacy@techsquare.be.
Your data may be shared with the following categories of recipients:
Internal TechSquare consultants — only authorised recruiters and account managers handling applications.
Clients (user companies) — your anonymised profile or, with your explicit consent, your CV is transmitted to Belgian clients in the context of a specific mission.
Technical subcontractors — hosting and infrastructure providers (servers located within the European Union), bound by subcontracting agreements compliant with Art. 28 GDPR.
Your data is never sold to third parties, nor transmitted for external commercial prospecting without your explicit consent.
| Type of data | Retention period |
|---|---|
| Active profile (account with recent activity) | Duration of relationship + 12 months of inactivity |
| CV and uploaded documents | 12 months after last activity, then deleted on request |
| Consent logs | 5 years (legal proof obligation) |
| Billing data (if on assignment) | 7 years (Belgian accounting obligations) |
| Data after withdrawal of consent | Deleted within 30 calendar days |
In accordance with the GDPR, you have the following rights regarding your personal data:
From your dashboard: "My data" section.
If unresolved: Data Protection Authority (DPA) — www.dataprotectionauthority.be
TechSquare implements appropriate technical and organisational measures to protect your data against unauthorised access, loss, alteration or disclosure, including:
Encryption — secure transmission via HTTPS/TLS and encryption of data at rest.
Access control — data access restricted to authorised staff, based on the principle of least privilege.
Logging — recording of accesses and operations on personal data.
In the event of a data breach likely to result in a risk to your rights and freedoms, TechSquare will notify the DPA within 72 hours and inform you without undue delay.
TechSquare reserves the right to amend this policy to adapt to legal changes or the evolution of our services. In the event of a material change, you will be notified by email at least 14 days before the new version comes into effect.
The current version is always accessible at techsquare.be/privacy (or on this portal via the link in the registration form). The version date is shown at the top of this page.